Confirm the venue loading dock, lift access, and any bump-in restrictions before locking in the hire. Those details determine what can actually fit on site and how long setup will take.
Service areas should be simple and readable. Start with the suburb or region, then add a short note about travel windows or extra fees if they apply.
If the venue is tight, choose a product with a compact footprint and keep a little space around it for queueing, lighting, and staff movement.